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Welcome to the BCRSD Public Meeting Archive

This page is dedicated to the archive of agendas and minutes for public meetings of the Boone County Regional Sewer District. Full builds of the Board of Trustees Regular Meetings prior to January 2024 may be obtained by contacting the BCRSD Custodian by email or by calling the office at (573) 443-2774. 

2025 Board Meetings

A) Call Meeting to Order
B) Roll Call
C) Determination of Quorum
D) Approval of the Agenda
     1) Approval of the Agenda
E) Introduction of New Board Member
F) Approval of Minutes from March 12, 2025 Special Meeting
     1) Approval of Minutes from March 12, 2025 Special Meeting
G) Approval of Minutes from March 18, 2025 Closed Session Meeting
H) Approval of Minutes from March 18, 2025 Regular Session Meeting
     1) Approval of Minutes from March 18, 2025 Regular Session Meeting
I) Approval of Minutes from March 31, 2025 Closed Session Meeting
J) Public Comment
K) Election to Fill Board Secretary Vacancy
     1) Final Approved 2.20.2024 By-Laws
L) Old Business
M) Planning and Zoning Update + Report
     1) Planning and Zoning Update + Report
N) Area Wide Management Plan and Capital Improvements Plan Draft Presentation by McClure Engineering
     1) McClure Presentation
     2) Area Wide Management Plan – Draft
     3) Capital Improvements Plan – Draft
O) Financial Advisor Presentation by McLiney and Company – Joey McCliney
P) Manager’s Reports
     1) Director’s Report
               a) Communication with Boone County Legislators Regarding Funding Opportunities
               b) Phone System Update
               c) Email and Website Hosting Update
               d) Lot 138 and Lot 139 of Ravenwood – Purchase Update
               e) Surplus Property Disposal Update
               f) Information Technologies Request for Proposal – Progress Report
               g) Building Renovation RFP – Progress Report
               h) Billing Software – Progress Report
     2) Operations & Maintenance (O&M) Update
               a) March ’25 O&M Summary
               b) March ’25 Service Call Labor Report
               c) March ’25 Safety Meeting
               d) Operations Staff New Hire Memo
     3) Finance and HR Update + Report
     4) Projects Update + Report
     5) Engineering Update + Report
Q) Consider
     1) Creation of an additional Operations staff position
     2) Consider acceptance of Bill of Sale for Hinton Road Sewer extension – Higbee Lake Estates
     3) Consider Bolli Road NID – Change Order #1 – No Cost Change Order for Time Extension
     4) Setting a Public Hearing for 2025 Rate Increase
R) New Business
S) Closed Session
     Vote to hold closed meeting under RsMO Section 610.021 (1) to discuss legal actions, causes of action or litigation involving a public governmental body and any confidential or privileged communications between a public governmental body or its representatives and its attorneys; and Section 610.021 (3) to discuss the hiring, firing, disciplining or promoting of particular employees by a public governmental body when personal information is discussed or recorded.
T) Adjournment
A)  Call Meeting to Order
B)  Roll Call + Determination of Quorum
C)  Approval of the Agenda
     1) March 18, 2025 Board Agenda
D)  Approval of Minutes from February 25, 2025 Board Meeting
     1) Minutes of February 25, 2025 Board Meeting
E) Approval of Minutes from March 6, 2025 Boone County Commission Special Meeting
     1) Minutes of March 6, 2025 BCC Special Meeting
F)  Public Comment
G)  Old Business
H)  Planning and Zoning Update
     1) P&Z Monthly Reports
I)  Manager’s Reports
     1) Operations & Maintenance (O&M)
          a)  O&M Report
               i) February ’25 O&M Summary
              ii) February ’25 O&M Summary
             iii) February ’25 Safety Meeting
     2) Finance and Administration
          a) Finance + HR Report
     3) Projects Management
          a) Project Update Report
     4) Engineering Update
          a) Engineering Report
J)  Consider:
     1) General Consultant Services Agreement – Bartlett & West
     2) Approval of Proposal for Consultant Services – Bartlett & West
     3) Agreement for Engineering Services – Rocheport Trailside Lift Station – LOR Engineering, LLC, dba Cochran Engineering
     4) Real Estate Purchase and Sale Agreement Between Fred Overton Development, Inc. and BCRSD for the Purchase of Lot 138 and 139 of Ravenwood Plat No. 1
     5) Resolution 2025-08; Declaring Certain District Property Surplus and Authorizing Execution of Agreement with Purple Wave to Dispose of Certain Surplus Property
     6) Resolution 2025-09; Authorizing Lease-Purchase Agreement with Marion National Bank and Other Matters in Connection Therewith for Crane Truck Financing
K)  New Business
L) Vote to hold closed meeting under RsMO Section 610.021 (1) to discuss legal actions, causes of action or litigation involving a public governmental body and any confidential or privileged communications between a public governmental body or its representatives and its attorneys; and Section 610.021 (3) to discuss the hiring, firing, disciplining or promoting of particular employees by a public governmental body when personal information is discussed or recorded. 
M)  Adjournment

A)  Call Meeting to Order
B)  Roll Call + Determination of Quorum
C)  Approval of the Agenda
     1) Board Agenda, February 25, 2025
D)  Approval of Minutes from January 15, 2025 Emergency Meeting
     1) Minutes of the January 15, 2025 Emergency Meeting
E)  Approval of Minutes from January 21, 2025 Board Meeting
     1) Minutes of the January 21, 2025 Regular Board Meeting
F)  Approval of Minutes from February 6, 2025 OEC meeting
     1) Minutes of the February 6, 2025 OEC Meeting
G)  Public Comment
H)  Old Business
I)  Planning and Zoning Update
     1) P&Z Monthly Reports
J)  Manager’s Reports
     1) Operations & Maintenance (O&M)
          a)  O&M Report
               i) January ’25 O&M Summary
              ii) January ’25 Service Call Labor Report
             iii) Supporting Monthly Reports (No Changes)
             iv) January Safety Meeting
     2) Finance and Administration
          a) Finance and HR Report
          b) 4th Quarter 2024 Financial Report
          c) Billing Transition
     3) Projects Management
          a) Project Update Report
          b) Area Wide Management Plan
     4) Engineering Update
          a) Engineering Report
          b) Henderson Branch Interested Parties Meeting
          c) Surcharge Rate Structure
K)  Consider:
     1) Resolution 2025-03, Designating Authorized Representative to DNR for Rollingwood Project
     2) Resolution 2025-04, Designating Authorized Representative to DNR for Highfield Acres Project
     3) Resolution 2025-05, Designating Authorized Representative to DNR for Richardson Acres/Brown Station Project
     4) Resolution 2025-06, Appointing Custodian of Records for Sunshine Law Purposes
     5) Resolution 2025-07, Appropriating Payment Pursuant to Lease Agreement Related to Sewer Jet
L)  New Business
M) Vote to hold closed meeting under RsMO Section 610.021 (1) to discuss legal actions, causes of action or litigation involving a public governmental body and any confidential or privileged communications between a public governmental body or its representatives and its attorneys; and Section 610.021 (13) to discuss the hiring, firing, disciplining or promoting of particular employees by a public governmental body when personal information is discussed or recorded. 
N)  Adjournment

A)  Call Meeting to Order
B)  Roll Call
C)  Determination of Quorum
D)  Approval of the Agenda
E)  Approval of Minutes from December 17, 2024 Board Meeting
F)  Approval of Minutes from January 7, 2025 OEC meeting
G)  Public Comment
H)  Review By-Laws
I)  Election of Board Officers
J)  Administration
K)  Old Business
L)  Planning and Zoning Update
     1)  P&Z Monthly Reports
M)  Operations & Maintenance (O&M) Update
     1)  O&M Report
          a)  December ’24 O&M Summary
          b)  2024 Memo of Annual Operations
          c)  Annual Maintenance Summary 2024
          d)  December ’24 Service Call Labor Report
          e)  LOW & NOV History
          f)  Permit Status Report by Date
          g)  Permit Status Ammonia
          h)  Schedule of Compliance Report
N)  Director’s Report
     1)  Surcharge Rate Structure
     2)  Performance Management Program
     3)  Performance Evaluation Form – Draft
O)  Finance and HR Update
     1)  Finance and HR Report
P)  Projects Update
     1)  Project Update Report
     2)  Area Wide Management Plan
     3)  Bolli Road
Q)  Engineering Update
     1)  Engineering Report
     2)  Headquarters Renovation Schematic
     3)  Henderson Branch Interested Parties Meeting
R)  Consider:
     1)  Consider Approval of Resolution 2025-01 to Ratify District Credit Cards
     2)  Consider Acceptance of Proposal for BCRSD Generator Modification
     3)  Consider No-cost Change Order #5 for Rollingwood
     4)  Consider Grone Subdivision Agreement for Services
     5)  Consider Acceptance of General Consultant Services Agreement HDR Engineering for $1980.00
     6)  Consider Consent to Allow the City of Columbia to Serve the Rose Property
     7)  Consider Payment to Iuvo Construction LLC in the amount of $177,750.00
     8)  Consider Approval of Proposal for Grone Subdivision 3rd-Party Engineering Review from HDR Engineering
     9)  Consider Acceptance of Gerding, Korte, Chitwood 2024 Audit Proposal
S)  New Business
     1)  Consider Acceptance for the Crane Truck Financing through McLiney and Company for Lowest Rate 5-Year Term
     2)  Memo to the Board – Crane Truck
T)  Vote to Hold Closed Meeting under Sections 610.021 (1) & (13)
U)  Adjournment

2024 Board Meetings

A. Call Meeting to Order
B. Roll Call
C. Determination of Quorum
D. Approval of the Agenda
E. Approval of Minutes from November 19, 2024 Board Meeting
E.1. November 19 2024 Board Minutes – Clean_SIGNED
E.2. November 19 2024 Board Minutes – redline
F. Approval of Minutes from November 22, 2024 Emergency Board Meeting
F.1. November 22 2024 Emergency Board Minutes – Clean
F.1.a. November 22 2024 Emergency Board Minutes – Signed
G. Public Comment
H. Administration
H.1. Introduction of New Staff
H.2. Safety Discussion
I. Old Business
J. Planning and Zoning Update
J.1. Planning and Zoning Update November 2024
K. Operations & Maintenance (O&M) Update
K.1. O&M Reports
K.1.a. November 24 O&M Summary
K.1.b. Annual Maintenance Summary 2024
K.1.c. November 2024 Service Call Labor Report
K.1.d. LOW and NOV History
K.1.e. Permit Status Report by Date 12-12-24
K.1.f. Schedule of Compliance Report 12-11-24
K.1.g. Permit Status Report Ammonia
K.2. Staffing Update
L. Director’s Report
L.1. Surcharge Rate Structure – Implementation Planning
L.2. Annual Board Requirements Review
M. Finance and HR Update
M.1. Finance and HR Report
M.2. Review and Approve September 30 Quarterly Financial Statements
M.2.a. 3rd Quarter BCRSD Balance Sheet 01012024-09302024 REV
M.2.b. 3rd Quarter BCRSD Profit & Loss 01012024-09302024 REV
M.3. Review and Approve FY 2025 Budget
M.3.a. 2025 Budget Criteria
M.3.b. 2025 Budget Operating Budget
M.3.c. 2025 Budget Expanded
M.3.d. 2025 Budget Cash Flow
M.3.e. 2025 Budget Debt Service Coverage
M.3.f. 2025 Budget Equipment Replacement Schedule
M.3.g. 2025 Budget Capital Additions & Improvements
M.3.h. 2025 Budget Bonding Authority
M.4. Upcoming Audit
N. Projects Update
N.1. Project Update Report
N.2. Area Wide Management Plan
N.3. Bartlett & West Presentation
O. Engineering Update
O.1. Engineering Update Report
O.2. Hartsburg ARPA Status
O.3. Bartlett & West – 2025 Plan
P. Consider:
P.1. Consider Approval of resolution 2024-15, Authorization to accept ARPA Funding for City of Hartsburg
P.1.a. MOU Between Hartsburg, MO & BCRSD
P.2. Consider Acceptance Bill of Sale – Martha’s Grove Forcemain Relocation
P.3. Consider Acceptance Bill of Sale – Arrowhead Lake Estates
P.4. Resolution, 2024-16 FY 2024 – Budget Stabilization Fund
P.4.a. Resolution, 2024-16 FY 2024 – Budget Stabilization Fund – Signed
Q. New Business
Q.1. Approval of Year-End Letter from Board
R. Vote to Hold Closed Meeting under Sections 610.021 (1) & (13)
S. Adjournment

A. Call Meeting to Order
B. Roll Call
C. Determination of Quorum
D. Approval of the Revised Agenda
D.1. 2024-11 Revised Board Agenda November 2024
E. Approval of Minutes from October 15, 2024 Regular Board Meeting
E.1.a. Draft Meeting Minutes October 15 2024 – clean
E.1.b. Redlined Draft Meeting Minutes October 15 2024
E.1.b.i. Redlined Draft Meeting Minutes October 15 2024_SIGNED
F. Approval of Closed Session Minutes from October 15, 2024
G. Public Comment
H. Administration
H.1. Safety Discussion
H.2. Bartlett & West 
I. Old Business
J. Planning and Zoning Update
K. Operations & Maintenance (O&M) Update
K.1. O&M Reports
K.1.a. October 24 O&M Summary
K.1.b. Annual Maintenance Summary 2024
K.1.c. October 2024 Service Call Labor Report
K.1.d. Rocky Fork October 24 Flows with Rainfall
K.1.e. Permit Status Report by Date 11-5-24
K.1.f. Schedule of Compliance Report 9-10-24
K.1.g. Permit Status Ammonia 10-10-24
K.2. O&M Job Descriptions
K.3. Ashland Facility Plan Review and Operations Meeting
L. Director’s Report
L.1. Hallsville – Anti-Degradation Study Notice from MDNR
L.1.a. Email to MDNR regarding Anti-degradation review
L.1.b. BCRSD’s Response Letter – MAWC Anti-Degradation Review
L.2. ARPA Award
L.2.a. ARPA award presentation
L.3. Bond Issue
L.3.a. Bond issuance process
L.4. Surcharge Rate Structure
L.5. Boone Electric Transition
L.5.a. BEC transition BCRSD
M. Human Resource (HR) & Finance Updates
M.1. HR & Finance Report
M.1.a. November 2024 Board Meeting HR & Finance Updates 11142024
M.2. Payroll Software
M.2.a. Progress Report
M.3. Budget update
M.4. Insurance renewal
M.4.a. Insurance Benefit Renewal Documentation
M.4.b. Benefit Renewals + Additional 2025
N. Projects Update
N.1. Project Update Report – 11-12-24
N.2. Area Wide Management Plan
O. Engineering Update
O.1. Watershed Study
O.1.a. Water Research Foundation RFP Correspondence
P. Consider:
P.1. Consent to Serve Letter – Grone Property
Q. New Business
Q.1. ARPA – Hartsburg
Q.2. OEC Minutes
Q.2.a. Draft Minutes November 6 2024 OEC Meeting Redline
Q.3. OEC Closed Minutes
Q.3.a. Draft Minutes November 6 2024 OEC Meeting Clean
Q.3.b. Draft Minutes November 6 2024 OEC Meeting Clean_SIGNED
R. Vote to Hold Closed Meeting under Sections 610.021 (1) & (13)
R.1. Notice of Closed Meeting 11-19-2024
S. Adjournment

D.  October Agenda 

Consider:

Notice of Closed Session

 

 

D.  July Agenda 

E.  Approval of Minutes for June 2024 Regular Board Meeting 

J.1.a. P&Z Agenda 2024 0718
J.1.b. Building Permit Activity by Number 2024 0630
J.1.c. Building Permit Activity by Valuation 2024 0630
J.1.d. Building Permit Revenue 2024 0630

K.1.a. June 24 O&M Summary
K.1.b. Annual maintenance summary 2024
K.1.c. June 2024 Service Call Labor Report
K.1.d. Hillcreek Service Call Tracking
K.1.e. June 2024 Rocky Fork Flows with Rainfall
K.1.f. LOW and NOV History
K.1.g. Permit Status Report by Date 7-8-24
K.1.h. Permit Status Ammonia 7-8-24
K.1.i. Schedule of Compliance Report 7-8-24

L.1.a.   Area Wide Management Plan
L.1.b.  McClure Organization 

L.2.a. Dewey Lane 4-28-24 Svc Call, Update in July ’24
L.2.b. Mr. & Mrs. McHenry response
L.2.c. ABC 17 response

L.3.a. Building contract 1-20-1987
L.3.b. 50 year lease 10-09-87

L.4.a.  Funding Source for Temporary Employees
L.4.b. Payroll cost savings to cover temporary employee

L.5.  Engineer Job Description 
L.6.a. Project Highlight Status, Meeting with City

L.8.a.  Midway Sewer Expansion Analysis 
L.8.b.  2015 Map with Markups to Match Sorrell Presentation
L.8.c.  Midway Impact Presentation 
L.8.d.  Henderson Branch Sewer 07-01-2024 

M.        Finance & HR Memo

M.1.f. Balance Sheet 01012024-06302024
M.1.g. Budget Vs Actual Report 01012024-06302024
M.1.h. Profit & Loss Statement 01012024-06302024

M.4.a.  Redlined Procurement Policy Proposed 07-2024 
M.4.b. Clean Procurement Policy Proposed 07-2024 

N.  Project Update

O.1.a. Audit Communication Letter 12312023
O.1.b. Final Audit 12312023

O.2. Agreement with HDR for 3rd Party Review – Martha’s Grove Forcemain Relocation – Added & item title updated 

O.3. Signage on Sturgeon Signed Contract

O.4. Change Order No. 3 for Rollingwood Plat 1

O.5. Resolution 2024-10, Executive Director to Execute – Rollingwood

O.6.  Resolution 2024-11, Executive Director to Execute – Highfield

O.7.  Resolution 2024-12, Authorizing Executive Director to Sign All Things Designated to General Manager

 

March 2024 Revised Agenda

Approval of Minutes for February 2024 Regular Board Meeting

Approval of Minutes for the February 21, 2024 Special Meeting of the Board

Approval of Minutes for the March 5, 2024 Special Meeting of the Board

Public Hearing: Tier Two Authority

Easement Acquisition, March 2024 Meeting
Memo to Board – Easement Acquisition Report 3-12-2024
 Permit Status Report by Date for 03-19-2024

 Permit Status Ammonia for 03-19-2024

Status Report (Work in Progress)

Annual maintenance summary 2024
February 24 O&M Summary
K.5.c. February 24 Service Call Labor Report
 Hillcreek Service Call Tracking
Rocky Fork Feb 24 Flows with rainfall
Safety Minutes February 29 2024
MDNR Inspections/ Report on Letters of Warning (LOW)/          Notices of Violation (NOV)/ Unsatisfactory Features/ Return to Compliance
Schedule of Compliance Report 3-12-24
Customer, Rate & Revenue Counts 02-01-2024 
Personnel Policy
 Ashland Proposal
Lead Operator
 Prairie Meadows
 Missouri Clean Water Information System

Consider Approval of Supplemental Agreement with Boone County Commission for the Bolli Road Sanitary Sewer Neighborhood Improvement District

Consider Awarding a Mowing Contract 
Affidavit of Publication – Mowing Services 

Vote to Hold Closed Meeting under Section 610.021 (1), (2) and (13)

February 2024 Revised Agenda

E.  Approval of Minutes for January 16, 2024 Board Meeting

H.  Review of Bylaws 

I.  Consider Adopting a Resolution to Amend BCRSD Bylaws

Easement Acquisition, February 2024 Meeting

K.2.a. Permit Status Report by Date for 02-20-2024

K.2.b. Permit Status Ammonia for 02-20-2024

K.2.c. Schedule of Compliance Report for 02-20-2024

  Status Report (Work in Progress)

K..5.a. Annual maintenance summary 2023
K.5.b. Annual maintenance summary 2024
K.5.c. January 24 O&M Summary
K.5.d. Hillcreek Service Call Tracking
K.5.e. January 24 Service Call Labor Report

K.5.f. January EOM Hillcreek Service Call Tracking

K.5.g. Rocky Fork Jan 24 Flows with rainfall

K.5.h. Sludge Cost Analysis for 2023

K.7.  Utility Assistance Report, 4th Quarter 2023 

L.1.    10-2023 MDNR Inspections/ Report on Letters of Warning (LOW)/ Notices of Violation (NOV)/ Unsatisfactory Features/ Return to Compliance

      ( see also K.2.c. Schedule of Compliance Report)

L.2.  Customer, Rate & Revenue Counts 02-01-2024 

L.4.  Personnel Policy            

L.6.  Missouri Association of Sewer Districts (MASD) Report – L.7.  BCRSD Staff Training Plans

L.8.  ARPA Update

  L.10.a. GBFWI_fact_sheet_11-8-2023
  L.10.b. BCRSD_trustees 2-15-24

        L.11.a. Waters Edge Evaluation 11-25-2020

        L.11.b. clean – DRAFT Board Resolution 2.12.24

      L.12.  Lead Operator

        L.13.a. Enterprise Drive Truck Terminal 2-15-24

        L.13.b. Letter to Crockett Engineering – Enterprise Drive Truck Terminal 11-30-23

     L.14. Prairie Meadows Sanitary Sewer Evaluation Survey

     L.15.  Accounting for the Area-Wide Management Plan Financially

N.  Consider Resolution Regarding Legal Fee Reimbursement

O.     Consider Proposal from Bartlett & West for GIS and Mapping Scope of Services in 2024

O.   Consider Amendment to the Agreement for Water’s Edge with HDR Engineering

P. Consider Resolution to Appropriate Money toward the Sewer Jet Lease Purchase Payments

Q. Consider Resolution to Appropriate Money toward the Dump Truck Lease Purchase

S.  Consider a Consent to Serve Letter for 20600 North Route Z

January 2024 Revised Agenda

Introduction of Trustee David Bennett 

E.  Approval of Minutes for December 19, 2023 Board Meeting

I.  Review of By-Laws

Easement Acquisition, January 2024 Meeting

K.2.a. Permit Status Report by Date for 01-16-24

K.2.b. Permit Status Ammonia for 01-16-24

K.2.c. Schedule of Compliance Report for 01-16-24

  Status Report (Work in Progress)

4th Quarter 2023 Lien & Litigation Report 

L.1. 10-2023 MDNR Inspections/ Report on Letters of Warning (LOW)/ Notices of Violation (NOV)/ Unsatisfactory Features/ Return to Compliance   

L.4.a. clean – January 2024 revisions Personnel Policies

L.4.b. cumulative redline – all revisions Personnel Policies

L.5.  Executive Director Position

L.6.  Eagle Knoll Wastewater Treatment Plant

L.7.a. 2024-01-09 BCRSD Meeting Dates – Chambers

L.7.b. BEC Community-Building-Use-Agreement-01-2024

L.8.  BCRSD Area-Wide Management Plan (AWMP)

L.9.  Memo RE Legal Fee Reimbursement Policy from BB&D, 01-2024

L.10.  Missouri Association of Sewer Districts (MASD) Report

M.1. 4TH QUARTER 2023 FINANCIAL REPORT NOTES

M.2. Check Detail Report 10012023-12312023

M.3. December 2023 Reconciled Checking Bank Statement

M.4. December 2023 Reconciled Money Market Bank Statement

M.5. Balance Sheet as of 12312023

M.6. Budget Versus Actual Report 01012023-12312023

M.7. Profit and Loss YTD Comparison 01012023-12312023 

O.  CONSIDER $1,600.00 CONNECTION FEE FOR SMITHVIEW DEVELOPMENT FOR 3 YEARS

P.1. Rte Z & I-70, Consent to Serve request from McClure 01-02-2024
P.2. Grindstone Creek annexation map

Q.1.a. Resolution to Apply for a SRF, Highfield Acres
Q.1.b. Highfield Acres Easement Map

Q.2.  Resolution to Apply for a SRF, Brown Station – Richardson Acres

NOTICE OF JANUARY 2024 CLOSED SESSION